NHS Frimley Integrated Care Board is committed to responding to patient needs and encouraging a culture that seeks and uses people’s experiences of care to improve the commissioning of services. We welcome your suggestions and feedback about both the services we commission and NHS Frimley provided services. We want to resolve any problems you may experience to help make local healthcare services more effective.
Patient Advice and Complaints Team (PACT)
You can ask for advice, information or talk to us about a concern or complaint. The PACT will work with you to try to resolve a difficulty or problem. We can discuss with you the best ways to resolve your concerns or problems and will agree with you what action to take for your individual circumstances. We can also signpost to other sources of help if needed. Your personal details remain confidential, unless you provide consent for us to share them. Information taken by the PACT is also used anonymously to help improve services.
If you have received particularly good service from any health service provider or you have any comments or suggestions to make, please let us know. This information will help us to keep improving our services.
How to make a formal complaint about health services
Many complaints can be resolved quickly by discussing them directly with the manager concerned or the provider of the service. However, if you do want to make a formal complaint, let us know as soon as possible, as there is a time limit of 12 months from the date of the matter which is the subject of the complaint, although this can be waived depending on the circumstances.
Details about our complaints process and a copy of our policy can be found here.
Complaints about primary care services (GP, dental services, pharmacies, opticians)
Complaints about care provided in hospital
Complaints regarding hospital care can be investigated and responded to by either NHS Frimley or the service provider who provided the care. Under The Local Authority Social Services and National Health Service Complaints (England) Regulations 2009, complainants have a right to choose where to send their complaint. The Regulations require us to provide information to enable patients to make an informed choice about where to direct their complaint.
It is important to understand that NHS Frimley does not have access to patients; GP or hospital medical records and we not directly employ hospital staff. This means that whichever option you choose, the service provider will conduct the investigation. In the event NHS Frimley is asked to lead on a complaint, the service provider will feed back their investigation findings to NHS Frimley who will conduct a commissioning review before issuing a formal response. If you direct your complaint to NHS Frimley it will inevitably take longer to obtain a response but some people are happy to wait if this means there is commissioning oversight. However, in circumstances where time is critical or the complaint involves complex clinical matters, it is more expedient to send your complaint directly to the service provider.
To help you we have listed the contact details for our main service providers below:
Surrey and Borders Partnership NHS Foundation Trust
Web: Patient Advice and Liaison Service (PALS) :: Surrey and Borders Partnership NHS Foundation Trust (sabp.nhs.uk)
Tel: 01372 216202
Sussex Partnership NHS Foundation Trust (Hampshire Child & Adolescent Mental Health Service (CAMHS))
Tel: 0300 304 2198
Frimley Health NHS Foundation Trust
- Frimley Park Hospital
Tel: 0300 613 6530
- Heatherwood Hospital
Tel: 0300 615 3365
- Wexham Park Hospital
Tel: 0300 615 3365
Who can complain?
Anyone who is receiving, or has received, NHS treatment or services and anyone affected by the outcome of actions. If a person is unable to complain themselves then someone can act on their behalf with consent and appropriate supporting documentation. Young persons (under age 18) are entitled to complain independently. The NHS cannot consider a complaint made on behalf of a young person unless they are sure that the young person is unable to complain themselves.
What information will be needed to make my complaint?
- Confirmation of the patient’s registered GP practice, so we may confirm that NHS Frimley is the responsible commissioner
- Your name, address and contact telephone number and those of the person that you may be complaining for; including their date of birth and their NHS number
- A summary of what has happened, giving dates where possible
- Which organisation provided the care or service
- A list of things that you are complaining about
- What you would like to happen as a result of your complaint
What can I expect?
We will contact you and agree the best way forward for investigating your complaint, taking into account your desired outcome. Following receipt of appropriate consent the issues will be fully investigated and you should then receive your response within the agreed timescales. Please do not worry about the service you receive in future being adversely affected because you have made a complaint. We take all comments seriously and only use the information to review our services and make improvements, where needed.
Parliamentary and Health Service Ombudsman
We will do our best to resolve your complaint however if you are not satisfied with the way your complaint has been handled by either NHS Frimley or the service provider, you can contact the Parliamentary and Health Service Ombudsman which makes final decisions on unresolved complaints about the NHS in England. The Ombudsman is independent of Government and the NHS, and their service is confidential and free of charge. Contact details are as follows:
Tel: 0345 015 4033
Address: The Parliamentary and Health Ombudsman, Millbank Tower, Millbank, London SW1P 4QP